Donations Procedure

Donations received in the office in person or post

Any donations we receive in person or post are processed by recording in our donation register and monies kept in the safe and locked away in the office until banked or sent to the charity.

The information we record is:

Name of the deceased
Chosen charity or beneficiary
Date
The person’s name
Total amount given
How the donation was received
(Cash/Cheque made payable to either the charity or Lindsay Jack & Son Funeral Directors)

2 weeks after the funeral the donations will be sent to the charity by cheque with a covering letter. We inform the family of the total amount donated in memory of their loved one. The charity will get a letter stating the total amount raised and next of kin details for them to send an acknowledgement.

Donations collected at the funeral service

Any donations collected at the funeral are placed into a labelled donation box as mourners exit the service venue. This box is brought back to the office to be counted by two members of staff.

The information recorded is:
Name of the deceased
Chosen charity or beneficiary
Date
A total amount
If the donation has been given by a specified person; how much they have given and how (Cash/Cheque)
Signature of staff members

The members of staff then sign the document. The monies are placed in a separate sealed envelope, labelled with the deceased name and placed in the safe until banked.

Updated

November 2025